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Dynafios Frequently Asked QUestions

TRACE & 4CAST Frequently Asked Questions

Below are the most common questions and answers for Dynafios TRACETM Physician Time Keeping App and Dynafios 4CASTTM Healthcare Data Analytics Platform. Should you have a question not answered here, let us know by completing the form below and we’ll get back to you shortly.

Dynafios TRACE FAQs

The TRACE timekeeping app can be found on both the iTunes store and Google Play. It can be downloaded like any other apps for mobile devices.

If you choose to change devices, you can download this time keeping app from either iTunes or Google Play store. All data is stored in the cloud so you will not lose your logging history.

There is a help key on the app that will allow you to send an email to a TRACE team member to get your password reset.  In addition, there is a designated person at each facility that can assist.

Logs can be entered at any point at any time.  The app will immediately upload the entry.  Entering a log should be done at the convenience of the user.

If a log is entered in error, it can simply be deleted up to the point that a user approves.  If a log has been approved with an e-signature, it cannot be corrected.

Logs can only be seen by those individuals with access to specific contracts.  Authorized individuals are typically hospital employees.

A log can be completed in 10 seconds or less.  It is simply four clicks to select the contract, date, log entry and detail. And that’s it.

Yes. You can view your logs on your mobile device, as well as by logging into a computer. Plus, reports that can be printed by agreement, by physician and by practice.

Yes. Most, if not all phones have talk-to-text technology that allows the user to talk into their mobile device.  The TRACE timekeeping app utilizes this technology to make it easy for the user.

TRACE is set-up to allow only one entry per on-call period, preventing a user from multiple entries and/or another person entering the same date.

TRACE is designed to make the physician payment process simple and seamless. With automated reminders and e-signatures, all parties can make the process for payments hassle-free.

TRACE provides automatic reminders in the event you forget to enter your logs. Users receive emails on the 28th of each month as a reminder to enter time.  In addition, TRACE allows users to enter logs for prior months that are consistent with the terms of the physician contract.

Logs can be approved by the stroke of your finger or by using a stylus on your mobile device.  Once your signature is captured electronically, it is stored in the system for future use.   

TRACE timekeeping app makes accessing reports easy. Reports are accessible from the TRACE desktop dashboard.  Users can run physician, practice and program reports for user-specific time frames.

All reports generated are saved in the TRACE dashboard.  In addition, any user can download a report and save it locally.

TRACE information is stored in a secure encrypted database.

TRACE is built to allow for multiple reporting.  If there is an error with a log or missing details, the hospital user can decline a log and the system will notify a physician of the issue.  Once the physician has corrected the log, they can resubmit and rerun the reports once approved by the hospital.

Typically, practice administrators and or hospital contract/compliance managers have access to run reports.

No. TRACE is a software-as-a-service (SAAS) application and does not require a large software download.

TRACE was designed to accommodate the ever-changing healthcare landscape. To that end, if a physician leaves a practice, the hospital or health system simply needs to notify the Dynafios TRACE team and the contract will be updated with the effective date of the transition.

Dynafios 4CAST FAQs

If your hospital/health system has a cost accounting system, Dynafios 4CAST uses your stated cost.  If not, then we apply the RCC from the latest Medicare Cost Report to each reported department to derive cost from the charges.

Dynafios accesses encounter, charge detail, OR cath lab and implant files from the hospital through a secure FTP site. Regular monthly updates are provided to refresh the most recent 90-days of data.

No. However outliers can be removed from the analysis period.

Dynafios 4CAST can be used for a single service line, across a hospital or an entire health system. Many health systems use 4CAST to monitor performance among their hospital sites.

As part of the initial setup, Dynafios works with your Decision Support/IT team to obtain the requested RFI data. Hospitals can transfer that data through a secure FTP site to Dynafios or can set up a dedicated HL7 interface.

For the first time, it takes about 1-2 weeks to setup the feeds. 

Once the  data files are complete, updates are completed monthly and in some cases, provided on a real-time basis.

Yes. You can filter by diagnosis code.

Yes. You can filter by procedures codes. Data can be adjusted for case mix index representing severity adjustment..

Management agreements like Co-Management or C2i arrangements reset their indicators each year; therefore, the Dynafios C2i dashboard will be updated annually with new indicators that can be automated and reported on a monthly basis.

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